Add Hyperlinks to PowerPoint Presentations

01
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Hyperlink Options in PowerPoint Presentations

Hyperlinks in PowerPoint to other presentations, slides, Web sites, email links, other documents.
Hyperlinks in PowerPoint. Link to other PowerPoint presentations, other slides, Web sites, email addresses, other documents. © Wendy Russell

Which Hyperlink Option Suits This Presentation?

Hyperlinks in PowerPoint allow you to link to

  • another slide in the current presentation
  • another presentation file
  • a specific slide in another presentation
  • any file on your computer or network
  • a website
  • an email address
  • add a screen tip to the hyperlink

Decide which is the correct linking option for this presentation.

02
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Use the Hyperlink Button in PowerPoint

Hyperlink icon in PowerPoint toolbar or PowerPoint 2007 ribbon
Hyperlink icon in PowerPoint toolbar or PowerPoint 2007 ribbon. © Wendy Russell

PowerPoint 2003 and earlier

  1. Select the text or graphic object to be linked.

  2. Click on the hyperlink button on the toolbar or choose Insert > Hyperlink from the menu.

PowerPoint 2007

  1. Select the text or graphic object to be linked.

  2. Click on the Insert tab of the ribbon.

  3. Click the hyperlink button in the Links section of the ribbon.

03
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Add a Hyperlink to a Specific Slide in This Presentation

Hyperlink to another slide in this PowerPoint presentation
Hyperlink to another slide in this PowerPoint presentation. © Wendy Russell

Locating the Slide for the Hyperlink

After clicking on the hyperlink button, the Edit Hyperlink dialog box will open.

  1. Select the option Place in This Document

  2. Click on the slide that you wish to link to. Options are -
    • First Slide
    • Last Slide
    • Next Slide
    • Previous Slide
    • or choose the specific slide by its Title
    A preview of the slide will appear to help you make your choice.

  3. Click OK

04
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Hyperlink to a Specific Slide in a Different PowerPoint Presentation

Hyperlink to another slide in another PowerPoint presentation
Hyperlink to another slide in another PowerPoint presentation. © Wendy Russell

Link to a Specific Slide in Another Presentation

At times you may wish to add a hyperlink to a specific slide that is contained in a different presentation than the current one.

  1. In the Edit Hyperlink dialog box, choose the option Existing File or Web Page.

  2. Select the Current folder if the file is located there or click on the Browse button to locate the correct folder. Once you have found the presentation file location, select it in the list of files.

  3. Click the Bookmark button.

  4. Select the correct slide in the other presentation.

  5. Click OK.

05
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Hyperlink to Another File on Your Computer or Network

Hyperlink in PowerPoint to another file on your computer
Hyperlink in PowerPoint to another file on your computer. © Wendy Russell

Link to Another Presentation or Another File Type

You are not limited to creating hyperlinks to other PowerPoint slides. You can create a hyperlink to any file on your computer or network, no matter what program was used to create the other file.

There are two separate scenarios available during your slide show presentation.

  • If the hyperlink goes to another PowerPoint presentation, on click, that presentation will simply open and be the active presentation on screen.

  • If the hyperlink is to a file created in another program, on click, the file will open in its corresponding program. This will then be the active program on screen.

Steps

  1. In the Edit Hyperlink dialog box, choose the option Existing File or Web Page

  2. Locate the file on your computer or network that you wish to link to.

  3. After selecting the file in the list, click OK.

Note - Hyperlinking to other files can be problematic at a later date. If the linked file is not located on your local computer, the hyperlink will be broken if you play this presentation somewhere else. It is always best to keep all files that are needed for this presentation in the same folder as the originating presentation. This includes any sound files or objects that are linked to from this presentation.

06
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Hyperlink to a Website from PowerPoint

Hyperlink to a web site from PowerPoint
Hyperlink to a website from PowerPoint. © Wendy Russell

Open a Website from Your PowerPoint Presentation

  1. In the Edit Hyperlink dialog box, type the URL (website address) of the website you wish to link to, in the Address: text box.

  2. Click OK.

Tip - If the Web address is lengthy, rather than type the information in, copy the URL from the address bar of the webpage, and paste it into the text box. This will ensure that you do not make a typing error, resulting in a broken hyperlink.

07
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Hyperlink to an Email Address from PowerPoint

Hyperlink in PowerPoint to an email address
Hyperlink in PowerPoint to an email address. © Wendy Russell

Start an Email Message from PowerPoint

A hyperlink in PowerPoint can also start up an email program which is already installed on your computer. The hyperlink will open a blank message in your default email program, with the email address already inserted in the To: line.

  1. In the Edit Hyperlink dialog box, click on E-mail Address.

  2. Type the email address into the appropriate text box. As you start typing you will note that PowerPoint has inserted the text mailto: before the email address. Leave this text, as it is necessary code to tell the computer that this is an email type of hyperlink.

  3. Click OK.

08
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Add a Screen Tip to a Hyperlink on Your PowerPoint Slide

Add Screen Tip to PowerPoint Hyperlinks
Add Screen Tip to PowerPoint Hyperlinks. © Wendy Russell

Screen Tips Add Additional Information

A screen tip can be added to any hyperlink on a PowerPoint slide. When the viewer hovers the mouse over the hyperlink during the slide show the screen tip will appear. This feature can be helpful to indicate additional information that the viewer may need to know about the hyperlink.

Steps

  1. In the Edit Hyperlink dialog box, click on the ScreenTip... button.

  2. Type the text of the screen tip in the text box in the Set Hyperlink ScreenTip dialog box that opens.

  3. Click OK to save the screen tip text.

  4. Click OK once again to exit the Edit Hyperlink dialog box and apply the screen tip.

  5. Test the hyperlink screen tip by viewing the slide show and hovering your mouse over the link. The screen tip should appear.

More on Hyperlinks in PowerPoint

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Your Citation
Russell, Wendy. "Add Hyperlinks to PowerPoint Presentations." ThoughtCo, Mar. 3, 2017, thoughtco.com/add-hyperlinks-to-powerpoint-presentations-2767387. Russell, Wendy. (2017, March 3). Add Hyperlinks to PowerPoint Presentations. Retrieved from https://www.thoughtco.com/add-hyperlinks-to-powerpoint-presentations-2767387 Russell, Wendy. "Add Hyperlinks to PowerPoint Presentations." ThoughtCo. https://www.thoughtco.com/add-hyperlinks-to-powerpoint-presentations-2767387 (accessed September 26, 2017).