Writing Business and Personal Letters in Spanish

'Querido' and 'Estimado' Are Common Greetings

Above view of unrecognizable person writing on paper.
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Whether you're writing a letter to a Spanish-speaking friend or preparing a formal business letter, the greetings and salutations in this lesson can help give your letters credibility and make them seem more authentic.

Greetings To Use in Writing a Letter

In English, it is common to begin both personal letters and business correspondence with "Dear ___." In Spanish, however, there is more variation depending on how formal you want to be.

In personal correspondence, the equivalent of "dear" is querido or querida (the past participle of querer), depending on the sex of the person. Querido is used for a male recipient, querida for a female; plural forms queridos and querida can also be used. In Spanish, it is the rule to follow the greeting with a colon rather than the comma usually used in English. Use of a comma is seen as an Anglicism.

  • Querido Roberto: (Dear Roberto,)
  • Querida Ana: (Dear Ana,)
  • Queridos Juan y Lisa: (Dear Juan and Lisa,) Note that in Spanish the masculine form, queridos, is used if the recipients include people of both sexes.

But querido is too casual for business correspondence, especially where you aren't a friend of the recipient. Use estimado or estimada instead. The word literally means "esteemed," but it is understood the same way as "dear" would be in English:

  • Estimado Sr. Rodríguez: (Dear Mr. Rodríguez,)
  • Estimada Sra. Cruz: (Dear Mrs./Ms. Cruz,)
  • Estimada Srta. González: (Dear Miss González,)

Spanish doesn't have a true equivalent of the English courtesy title Ms. (and in Spanish, the distinction between señora and señorita, traditionally translated as "Mrs." and "Miss," respectively, can be one of age rather than marital status).

It normally is fine to use the courtesy title of Sra. (the abbreviation for señora) if you don't know whether a female recipient of the letter is married. Good advice is to use Sra. unless you know the woman prefers Srta.

If you don't know the name of the person you're writing to, you can use the following formats:

  • Muy señor mío: (Dear sir,)
  • Estimado señor: (Dear sir,)
  • Muy señora mía: (Dear madam,)
  • Estimada señora: (Dear madam,)
  • Muy señores míos: (Dear sirs, dear sirs/madams,)
  • Estimados señores: (Dear sirs, dear sirs/madams,)

The Spanish equivalent of "to whom it may concern" is a quién corresponda (literally, to the one responsible).

Closings To Use in Writing a Letter

In English, it is common to end a letter with "Sincerely." Again, Spanish offers a greater variety.

Although the following closings for personal letters may sound overly affectionate to English speakers, they are quite commonly used:

  • Un abrazo (literally, a hug)
  • Un fuerte abrazo (literally, a strong hug)
  • Cariñosos saludos (roughly, kind regards)
  • Afectuosamente (affectionately)

The following are common with close friends or family members, although there are many others that can be used:

  • Besos y abrazos (literally, kisses and hugs)
  • Besos (literally, kisses)
  • Con todo mi cariño (with all my caring)
  • Con todo mi afecto (with all my affection)

In business correspondence, the most common ending, used in much the same way as "sincerely" in English, is atentamente. That can also be expanded to le saluda atentamente or les saluda atentamente, depending on whether you're writing to one or more persons, respectively. A more casual ending that can be used in business letters is Cordialmente. Longer salutations include saludos cordiales and se despide cordialmente. Although this language may sound flowery to English speaker, it is not unusual in Spanish.

If you are expecting a response from a business correspondent, you can close with esperando su respuesta.

As is common in English, the salutation is typically followed by a comma.

If you're adding a postscript (posdata in Spanish), you can use P.D.

as the equivalent of "P.S."

Sample Personal Letter

Querida Angelina:

¡Mil gracias por el regalo! Es totalmente perfecto. ¡Era una gran sorpresa!

Eres una buena amiga. Espero que nos veamos pronto.

Muchos abrazos,



Dear Angelina,

Thanks a lot for the gift! It's 100% perfect. It was quite a surprise!

You're a great friend. I hope we see each other soon.

Lots of hugs,


Sample Business Letter

Estimado Sr. Fernández:

Gracias por la propuesta que usted y sus colegas me presentaron. Creo que es posible que los productos de su compañía pueda ser útil para minimizar nuestros costos de producción. Vamos a estudiarla meticulosamente.

Espero que yo pueda le dar una respuesta en el plazo de dos semanas.


Catarina López


Dear Mr. Fernández,

Thank you for the proposal that you and your colleagues presented to me. I believe it is possible that your company's products could be useful for reducing our production costs. We are going to study it thoroughly.

I hope I can give you a response within two weeks.


Catarina López

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Your Citation
Erichsen, Gerald. "Writing Business and Personal Letters in Spanish." ThoughtCo, Feb. 24, 2018, thoughtco.com/business-and-personal-letters-in-spanish-3080297. Erichsen, Gerald. (2018, February 24). Writing Business and Personal Letters in Spanish. Retrieved from https://www.thoughtco.com/business-and-personal-letters-in-spanish-3080297 Erichsen, Gerald. "Writing Business and Personal Letters in Spanish." ThoughtCo. https://www.thoughtco.com/business-and-personal-letters-in-spanish-3080297 (accessed March 23, 2018).