How to Copy PowerPoint 2010 Slides to Another Presentation

01
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Prepare the PowerPoint Screen to Copy Slides

Use the PowerPoint "Arrange All" command to show two presentations on screen at the same time
Use the PowerPoint "Arrange All" command to show two presentations on screen at the same time. Wendy Russell

Prepare the Screen to Copy Slides from One Presentation to Another

There is no right or wrong way to copy PowerPoint slides to a different presentation. It really just comes down to a preference on the part of the creator of the newest presentation. This article will feature two different methods to copy slides, both methods short and sweet, but they have their different purposes.

To keep things clear in the explanation, the following terms will be used:

  • source - The source presentation file contains the slides you wish to copy from.
  • destination - The destination presentation file is where the slides will be copied to.

Note - The destination slide show may be one that is already created, but needs these additional slides, or it may be a new presentation entirely.

Get Ready to Copy Slides

  1. Open both the source and destination presentations if you have not already done so.
  2. Click on the View tab of the ribbon on whichever presentation is the active one.
  3. In the Window section of the View ribbon, click on the Arrange All button. This will split the PowerPoint screen into equal windows, so t t you can see both presentations at the same time.

Notes - If the Arrange All button does not seem to be visible, it is likely that your PowerPoint window is not at its maximum. Either maximize the window so the Arrange All button can be easily identified, or look to the three stacked buttons in the Window section of the View ribbon. The top button of the stacked buttons is the Arrange All button.

If you had any other presentations open, the screen will be split into that number of equal windows. If that is the case, you can close any unnecessary open presentation(s) and then use the ​Arrange All feature once again so that only the required presentations are open.

 

02
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Using Copy and Paste to Copy PowerPoint Slides to Another Presentation

Three different paste options in PowerPoint
Three different paste options in PowerPoint. Wendy Russell

Method One: Copy and Paste PowerPoint Slides

  1. Right click on the thumbnail slide to be copied, in the Slides/Outline task pane of the source presentation.
  2. Choose Copy from the shortcut menu that appears.
  3. In the destination presentation, right-click in a blank area of the Slides/Outline task pane, where you wish to place the copied slide. This can be anywhere in the sequence of slides in the presentation.
    • Paste Option 1 - Use Destination Theme
      This choice will apply the design theme of the destination presentation to the slide. (However, because a new design theme is being applied, objects on the slide may be in different locations than on the original slide. You may need to manually adjust some objects on the slide so that they conform to your new presentation.)
    • Paste Option 2 - Keep Source Formatting
      This choice will paste the slide exactly as it was in the source presentation.
    • Paste Option 3 - Picture
      This choice will not create a new slide but will place a picture of the copied slide onto the slide directly above the location in the slides/outline pane that you chose to paste a new slide. You need to also note that this picture is not editable on the new slide. Any changes must be made on the original slide and then copied once again. This option is the least used by presenters but does have its uses.

 

03
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Using Drag and Drop to Copy PowerPoint Slides to Another Presentation

Drag and drop the thumbnail version of the slide from one PowerPoint presentation to another
Drag and drop the thumbnail version of the slide from one PowerPoint presentation to another. Wendy Russell

Method Two: Drag and Drop PowerPoint Slides

  1. In the source presentation, click on the thumbnail of the desired slide to be copied and hold the mouse button while you drag the miniature slide to the slides/outline pane of the destination presentation.
  2. As you drag the slide, the mouse icon will change slightly and you will see a horizontal line to indicate the new placement of the slide. This line will appear either between two existing slides or under the last slide​ if that is your choice for placement.
  3. Release the mouse button.
  4. The slide is copied to the destination presentation.

Note - I seem to have discovered a wee "glitch" in this drag and drop method. In one instance, the destination formatting was applied to the copied slide and on another occasion, the slide retained the original formatting. So, depending on which is the scenario you want, you may need to make adjustments to the copied slide.

 

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Your Citation
Russell, Wendy. "How to Copy PowerPoint 2010 Slides to Another Presentation." ThoughtCo, May. 5, 2017, thoughtco.com/copy-powerpoint-slides-to-another-presentation-2767061. Russell, Wendy. (2017, May 5). How to Copy PowerPoint 2010 Slides to Another Presentation. Retrieved from https://www.thoughtco.com/copy-powerpoint-slides-to-another-presentation-2767061 Russell, Wendy. "How to Copy PowerPoint 2010 Slides to Another Presentation." ThoughtCo. https://www.thoughtco.com/copy-powerpoint-slides-to-another-presentation-2767061 (accessed January 19, 2018).