Edit Music, Sound or Other Audio Settings in PowerPoint 2010

01
of 05

Play Music Across Several PowerPoint Slides

Play music across several PowerPoint slides
Play music across several PowerPoint slides. © Wendy Russell

Recently, a reader was having problems playing music across several slides. He also wanted to add a narration to play over the music, leaving the music as just ambient sound for the presentation.

"Can this be done?" he asked.

Yes, it can and other audio options can be edited at the same time. Let's get started.

Play Music Across Several PowerPoint Slides

PowerPoint 2010 has made this an easy task. With a couple of clicks, your music will play over many slides, until it finishes.

  1. Navigate to the slide where the music, sound or another audio file will be placed.
  2. Click the Insert tab on the ribbon.
  3. At the right end of the ribbon, click the drop down arrow under the Audio button. (This allows for the choice of the type of sound you wish to add.) In this example, we will choose Audio from File....
  4. Navigate to the location where you have saved the sound or music file on your computer, and insert it.
  5. With the sound file icon selected on the slide, a new button -- Audio Tools should appear above the ribbon. Click on the Playback button, just under the Audio Tools button.
  6. Look to the Audio Options section of the ribbon. Click the drop down arrow beside Start: and choose Play across slides.
    • Note - The sound file is now set to play for 999 slides, or the end of the music, whichever comes first. To make changes to this setting, follow the next two steps.
02
of 05

Open Animation Pane for Music Settings in PowerPoint

Change PowerPoint sound effect options
Change PowerPoint sound effect options. © Wendy Russell

Set Music Playback Options Using the Animation Pane

Back in Step 1, it was noted that when you choose the option Play across slides, that the music or sound file would play, by default, across 999 slides. This setting is made by PowerPoint to ensure that the music will not stop before the selection is complete.

But, suppose you want to play several selections of music, (or parts of several selections), and want the music to stop after a precise number of slides have been shown. Follow these steps.

  1. Navigate to the slide which contains the sound file icon.
  2. Click on the Animations tab of the ribbon.
  3. Click on the Animation Pane button, in the Advanced Animation section (towards the right side of the ribbon). The Animation Pane will open on the right side of the screen.
  4. Click on the sound icon on the slide to select it. (You will also see it selected in the Animation Pane.)
  5. Click the drop-down arrow to the right of the selected music in the Animation Pane.
  6. Select Effect Options... from the drop-down list.
  7. The Play Audio dialog box opens showing the Effect tab options, which we will deal with in the next step.
03
of 05

Play Music Over Specific Number of PowerPoint Slides

Select to play music over specific number of PowerPoint slides
Select to play music over specific number of PowerPoint slides. © Wendy Russell

Select Specific Number of Slides for Music Playback

  1. Click on the Effect tab of the Play Audio dialog box if it is not already selected.
  2. Under the section for Stop playing, delete the entry 999 which is currently set.
  3. Enter the specific number of slides for the music to play over.
  4. Click the OK button to apply the setting and close the dialog box.
  5. Press the shortcut key combination Shift + F5 to start the slide show at the current slide and test the playback of the music to make sure it is correct for your presentation.
04
of 05

Hide Sound Icon During PowerPoint Slide Show

Hide sound icon on PowerPoint slide
Hide sound icon on PowerPoint slide. © Wendy Russell

Hide Sound Icon During PowerPoint Slide Show

A sure sign that this slide show was created by an amateur presenter, is that the sound file icon is visible on screen during the presentation. Get on the right road to becoming a better presenter by making this quick and easy correction.

  1. Click on the sound file icon on the slide. The Audio Tools button should appear above the ribbon.
  2. Click on the Playback button, directly below the Audio Tools button.
  3. In the Audio Options section of the ribbon, check the box beside Hide During Show. The audio file icon will be visible to you, the creator of the presentation, in the editing phase. However, the audience will never see it when the show is live.
05
of 05

Change Volume Setting of Audio File on a PowerPoint Slide

Change the volume of the sound or music file on a PowerPoint slide
Change the volume of the sound or music file on a PowerPoint slide. © Wendy Russell

Change Volume Setting of Audio File on a PowerPoint Slide

There are four settings for the volume of the audio file that is inserted onto a PowerPoint slide. These are:

  • Low
  • Medium
  • High
  • Mute

By default, all audio files that you have added to a slide are set to play at the High level. This may not be your preference. You can easily change the volume of the audio file as follows:

  1. Click on the sound icon on the slide to select it.
  2. Click on the Playback button, located just under the Audio Tools button above the ribbon.
  3. In the Audio Options section of the ribbon, click on the Volume button. A drop down list of options appears.
  4. Make your selection.

Note - In my own experience, even though I had chosen Low as the option, the audio file played much louder than I anticipated. You may have to adjust the sound playback further, by changing the sound settings on the computer, in addition to making this change here. And -- as a further note -- make sure to test the audio on the presentation computer, if it is different than the one you used to create the presentation. Ideally, this would be tested in the location where the presentation will take place.

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Your Citation
Russell, Wendy. "Edit Music, Sound or Other Audio Settings in PowerPoint 2010." ThoughtCo, May. 4, 2017, thoughtco.com/edit-audio-settings-in-powerpoint-2767024. Russell, Wendy. (2017, May 4). Edit Music, Sound or Other Audio Settings in PowerPoint 2010. Retrieved from https://www.thoughtco.com/edit-audio-settings-in-powerpoint-2767024 Russell, Wendy. "Edit Music, Sound or Other Audio Settings in PowerPoint 2010." ThoughtCo. https://www.thoughtco.com/edit-audio-settings-in-powerpoint-2767024 (accessed January 22, 2018).