How to Contact Your Senators and Representatives

Contact Your Federal Elected Officials by Phone, Email, and in Person

Woman writing a letter at desk
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You elect them, you should also take the time to contact them. "They" are your U.S. Senators and U.S. Representatives. Here is how to locate contact information to give your views, opinions, and feedback to your federal elected officials.

Contacting Your Federal Officials Effectively

All federal officials have offices in their home districts as well as an office in Washington, DC. This will factor into the most effective ways to give them your opinions.

A face-to-face meeting has the potential to have more impact than a letter; a letter, more than a phone call; a phone call, more than an e-mail. While it can be easiest to send an email, you may want to take the time to use those other means to express your opinions.

Are You a Constituent?

It's important that the Congressman, Senator, or staff member know that you are a constituent, someone who is in their district or, for Senators, their state. All correspondence should contain your physical mailing address. You may want to look up your Congressional district to include to provide proof you are a constituent. If you have been a donor to their campaigns or voted for them, it doesn't hurt to include that fact in your correspondence.

House of Representatives

You can search for your Representative by zip code at, which will also tell you who your Senators are. For details about your Representative, including mailing addresses for the district and Capitol offices, use the website.

You can also find the phone number and office number of your US Representative on the House website. You can browse by state and district and by last name. There are links to the individual Representative's sites where you can find more ways to contact them, including their email, social media, and scheduling a meeting.


The Senate website contains an alphabetical list of all Senators, with their Capitol addresses and a link to their Senate website, which will have information about state offices and telephone numbers. It also has a link to the Senate's web/form mail for each Senator.

Format for Contacting Your Federal Official

Begin your letters with Dear Representative -LastName- or Dear Senator -LastName-.

Avoid boilerplate text. Communication has more impact if the words are yours, not those of some public affairs person assigned to generate a grassroots campaign. Use the prepared text as a guide only. While it's easy to forward an email or to copy and paste, you should put it into your own words. Otherwise, your correspondence will have less impact and it may be discounted.

Be courteous, be brief (get to the point), and be specific. While you may be angry or impassioned about your cause, this is not the time to use profanity or to belittle the official. If there is a specific piece of legislation you are commenting on, include its title. State clearly whether you are for or against it before you go on to the reasons you oppose or support it.