Make the Most of Microsoft Office Clipboard

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Whenever you “cut” or “copy” content in Microsoft Office, it gets stored on your computer’s clipboard. Use Microsoft Office’s clipboard for more features and ease of use.

Unlike the computer clipboard, the Microsoft Office clipboard stores the last 24 pieces of content and images, not just the most recent. With the items on the clipboard, you can easily copy and paste into other documents and programs.

It’s quite nifty!

How to Access the Clipboard

You can access the clipboard by highlighting the text or graphic you want on the clipboard and copying it (right-click then click on “Copy” or “Ctrl + C”). You can also cut as well (right-click then click on “Cut” or “Ctrl + X”). This will copy the content to both your computer’s and Microsoft’s clipboards. If you have other things you want cut or copied to the clipboard, repeat this process with other text and graphics. The last 24 things you cut or copied will be available on Microsoft’s clipboard. You will also notice that a pop-up at the bottom-right corner of your desktop will show a notification that you copied items to the clipboard.

Now to open the Microsoft clipboard. While in Microsoft Word, go to “Home” then click on “Clipboard” and you will see a pop-up window. Right-click and paste or press “Ctrl + V” to paste the contents to the Windows clipboard.

To paste it to the Microsoft clipboard, click on the content in the clipboard window.

Note: If you want the clipboard window to be separate from Microsoft Word, click and hold the Clipboard title bar and drag it to where you want it to be. You can always drag it back into its original position using the same manner.

Once a clipboard item is highlighted, click the down arrow to delete it.

Remember that you can copy and paste content from other programs to the Microsoft Office Clipboard. Try it with text and graphics from Notepad, Wordpad, Paint, etc. Once the content is in your clipboard, click in the Word document where you want to paste it and then click on the clipboard item to paste it there.

Retrieve All Content and Paste Into Your Document

To paste all the clipboard items into a Word doc simultaneously, just click the “Paste All” option in the clipboard window. The items will be pasted in the order they were copied, and they will be pasted as one big paragraph (you can’t reorder the items, sorry!)

Customizing the Clipboard

You can change some clipboard options by clicking the blue check mark next to a particular option. For example:

  1. Automatically Show the Clipboard: Not a default option, but it makes the clipboard window appear when you copy more than one item.
  2. Press “Ctrl + C” Twice to Display Clipboard: Simply press “Ctrl +C” twice in a row to make the clipboard window appear (this isn’t a default option).
  3. Collect But Don’t Show Clipboard: This feature allows you to copy items to your clipboard without making the clipboard window appear. Don’t worry; just because you can’t see it doesn’t mean the content wasn’t copied.
  1. Display Clipboard on Taskbar: This default option displays the clipboard on the Windows taskbar as long as the clipboard is active.
  2. When Copying, Show Status Near Taskbar: On by default, this option makes a notification pop-up appear when you copy or cut content to the clipboard.

Empty Your Clipboard

Whether you copied content that you don't want others to see or you just want to try clearing out your clipboard's cache, you can do so in a few simple steps.  If you want to delete all the items from your clipboard, simply click “Clear All”. Hit the “X” button to close out the clipboard window. The clipboard content will remain on the clipboard until you close out all of your Office programs (or delete the content).