Adding Sounds, Music or Narration to PowerPoint 2003 Slide Shows

01
of 10

Use the Insert Menu to Make Your Sound Selection in PowerPoint

Options for inserting sounds in PowerPoint
Options for inserting sounds in PowerPoint. © Wendy Russell

Note - Click here for PowerPoint 2007 Sound or Music Options.

Sound Options

Sounds of all sorts can be added to PowerPoint presentations. You may wish to play a track from a CD or insert a sound file into your presentation. Sound files can be chosen from the Microsoft Clip Organizer within the program, or a file that resides on your computer. Recording a sound or a narration to help illustrate the features on your slides, is also one of the options.

Steps

  1. Choose Insert > Movies and Sounds from the menu.
  2. Select the type of sound you wish to add to the presentation.
02
of 10

Choose a Sound From the Clip Organizer

Preview in clip organizer - PowerPoint clip organizer
Preview in clip organizer - PowerPoint clip organizer. © Wendy Russell

Use the Clip Organizer

The Clip Organizer searches for all sound files that are currently located on your computer.

Steps

  1. Choose Insert > Music and Sounds > Sound from Clip Organizer... from the menu.

  2. Scroll through the media clips to locate the sound.

  3. To hear a preview of the sound, click the drop-down arrow beside the sound and then choose Preview/Properties. The sound will begin playing. Click the Close button when you are finished listening.

  4. If this is the sound you want, click the drop-down arrow once again and then choose Insert to insert the sound file into your presentation.
03
of 10

Insert Sound Dialog Box in PowerPoint

Sound file dialog box in PowerPoint
Sound file dialog box in PowerPoint. © Wendy Russell

Insert Sound Dialog Box

When you choose to insert a sound into PowerPoint, a dialog box appears. Options are to have sound play Automatically or When Clicked.

Automatically will make the sound begin when the the sound icon appears on the slide.

When clicked will delay the sound until the mouse is clicked on the sound icon. This may not be the best choice, as the mouse must be placed precisely on top of the sound icon when clicked.

Note - It really does not matter at this time, which option is chosen. Either option can be altered later in the Timings dialog box. See Step 8 of this tutorial for details.

Once the choice has been made in the dialog box, the sound icon appears in the center of the PowerPoint slide.

04
of 10

Insert Sound from a File into Your Slide

Locate sound file to insert into PowerPoint slide
Locate sound file. © Wendy Russell

Sound Files

Sound files can be from a variety of sound file types, such as MP3 files, WAV files or WMA files.

Steps

  1. Choose Insert > Movies and Sounds > Sound from File...
  2. Locate the sound file on your computer.
  3. Choose to start the sound automatically or when clicked.
The sound icon will appear in the center of your slide.
05
of 10

Play a CD Audio Track During the Slide Show

Insert sound from CD track into PowerPoint
Insert sound from CD track into PowerPoint. © Wendy Russell

Play a CD Audio Track

You can choose to play any CD audio track during a PowerPoint slide show. The CD audio track can start when the slide appears or be delayed by setting a timing onto the sound icon. You can play the whole CD audio track or just a portion.

Steps

  • Choose Insert > Movies and Sounds > Play CD Audio Track...
CD Audio Track Options
  1. Clip Selection
    • Choose which track or tracks to be played by selecting the starting track and the ending track. (See next page for further options).

  2. Play Options
    • If you wish to keep playing the CD audio track over and over until the slide show is complete, then check the option to Loop until stopped. Another Play Option is the ability to adjust the volume for this sound.

  3. Display Options
    • Unless you have chosen to start the sound when the icon is clicked, you will probably want to hide the sound icon on the slide. Check this option.

  4. Click OK when you have made all your choices. The CD icon will appear in the center of the slide.
06
of 10

Play Only a Portion of a CD Audio Track

Set exact play timings on the CD audio track in PowerPoint
Set exact play timings on the CD audio track in PowerPoint. © Wendy Russell

Play Only Part of a CD Audio Track

When choosing the CD audio track to play, you are not limited to playing the complete track of the CD.

In the Clip Selection text boxes, identify exactly where you would like the CD Audio Track to begin and end. In the example shown, Track 10 of the CD is set to start at 7 seconds from the beginning of the track and end at 1 minute and 36.17 seconds from the beginning of the track.

This feature allows you to play only a select part of the CD audio track. You will need to make notes of these start and stop times by playing the CD audio track prior to accessing this dialog box.

07
of 10

Recording Sounds or Narrations

record narration in PowerPoint
Record narration in PowerPoint. © Wendy Russell

Record Sounds or Narration

Recorded narrations can be embedded into your PowerPoint presentation. This is a wonderful tool for presentations that need to run unattended, such as in a business kiosk at a trade show. You can narrate your whole speech to accompany the presentation and thereby selling your product or concept when you are unable to be there "in the flesh".

Recording sound effects enables you to add a distinctive sound or audio effect that may be important to the content of the presentation. For example, if your presentation is about auto repairs, it might be helpful to have a recording of a specific sound that would indicate a problem in the motor.

Note - For recording narrations or sound effects you must have a microphone attached to your computer.

Steps

  1. Choose Insert > Movies and Sounds > Record Sound

  2. Type a name for this recording in the Name box.

  3. Click the Record button - (the red dot) when you are ready to begin recording.

  4. Click the Stop button - (the blue square) when you are finished recording.

  5. Click the Play button - (the blue triangle) to hear the playback. If you do not like the recording, then simply start the record process again.

  6. When you are happy with the results click OK to add the sound to the slide. The sound icon will appear in the center of the slide.
08
of 10

Setting Sound Timings in the Slide Show

Custom animations - set delay timings in PowerPoint
Custom animations - set Delay Timings. © Wendy Russell

Set Sound Timings

Often it is appropriate for the sound or narration to begin at a specific time during the presentation of that particular slide. PowerPoint timing options allow you to set a time delay on each specific sound, if you wish.

Steps

  1. Right-click on the sound icon located on the slide. Choose Custom Animations... from the shortcut menu, to access the Custom Animation task pane if it is not already showing on the right side of your screen.

  2. In the list of animations shown in the Custom Animation task pane, click on the drop-down arrow next to the sound object in the list. This will reveal a shortcut menu. Choose Timings... from the menu.
09
of 10

Set Delay Timings on the Sounds

Set Delay time for sounds in PowerPoint
Set Delay time for sounds in PowerPoint. © Wendy Russell

Delay Timings

In the Play Sound dialog box, select the Timing tab and set the number of seconds you would like to delay the sound. This will allow the slide to be on screen for several seconds before the sound or narration begins.

10
of 10

Play Music or Sound Over Several PowerPoint Slides

Set specific timings for musical selections in PowerPoint
Set specific timings for musical selections in PowerPoint. © Wendy Russell

Play Sounds or Music Over Several Slides

Sometimes you want a musical selection to continue while several slides advance. This setting can be made in the Effects settings of the Play Sound dialog box.

Steps

  1. Select the Effects tab in the Play Sound dialog box.

  2. Choose when to start playing the music. You may set the music to begin playing at the beginning of the song or even set it to begin playing at a spot that is 20 seconds into the actual song rather than at the beginning. This is especially helpful if the musical selection has a lengthy introduction that you wish to skip. This method allows you to set the music to start precisely at a pre-determined place in the song.
More on Sound in PowerPointFor further information on setting timings on PowerPoint slides see this tutorial on Custom Timings and Effects for Animations.

Once your presentation is complete you may need to .

Format
mla apa chicago
Your Citation
Russell, Wendy. "Adding Sounds, Music or Narration to PowerPoint 2003 Slide Shows." ThoughtCo, Jun. 14, 2017, thoughtco.com/powerpoint-sounds-and-music-2766993. Russell, Wendy. (2017, June 14). Adding Sounds, Music or Narration to PowerPoint 2003 Slide Shows. Retrieved from https://www.thoughtco.com/powerpoint-sounds-and-music-2766993 Russell, Wendy. "Adding Sounds, Music or Narration to PowerPoint 2003 Slide Shows." ThoughtCo. https://www.thoughtco.com/powerpoint-sounds-and-music-2766993 (accessed January 21, 2018).