Print PowerPoint Handouts in PDF Format Without Showing a Date

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Print PowerPoint PDF Handouts Without a Date

Edit Handouts Master to remove date on PowerPoint printouts
Edit Handouts Master to remove date on PowerPoint printouts. © Wendy Russell

A question from a reader about printing in PowerPoint:
”One of the projects I am currently undertaking requires me to compile PowerPoint presentations into PDFs. I am supposed to compile the slides into PowerPoint handouts with 3 slides per page. However, whenever I do that, the date in which I compiled them appears at the upper right hand corner of each page. My client wants that date gone and it is increasingly frustrating, as I have exhausted all of my options. I have searched Google and even Microsoft for the answer. No one seems to have an answer and I was wondering if you could help me.”

Answer: As is often the case, this is a simple task. But, any task is always easy when you know how. It is usually these little, finicky things that drive us bonkers. Here is how to do this:

For PowerPoint 2007 and 2010

Step One: Remove the Date from the Handouts for Printing

  1. Click on the View tab of the ribbon.
  2. In the Master Views section, click on the Handout Master button.
  3. In the Placeholders section, remove the check mark from beside Date.
  4. Click on the Close Master View button.

Next - Step Two: Select a Printing Method for PDF Handouts

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Select a Printing Method for PowerPoint PDF Handouts

Print PowerPoint PDF handouts without a date showing on printouts
Print PowerPoint PDF handouts without a date showing on printouts. © Wendy Russell

STEP TWO: Select a Printing Method for PowerPoint 2007 and 2010 PDF Handouts

  • Method One: Use PDF Printer Installed on your Computer:
    You can print a PDF directly if you have a PDF printer installed on your computer -- (such as Adobe PDF, or other purchased or free PDF printers that you can download from the web). This is the quickest method.

    1. Choose File > Print from the ribbon.
    2. In the Printer section shown, click the drop down arrow and select Adobe PDF (or other PDF printer as the case may be).
    3. In the Settings section, choose which slides to print. The default setting is to print all slides.
    4. Under Settings section once again, click the drop down arrow beside Full Page Slides (default setting, but this may differ depending on the last setting you chose).
    5. In the scenario described in the question above, we want to select 3 Slides which will also print lines beside the thumbnail versions of the slides for the handouts.
    6. The preview window will show how the printouts will look. There should be no date shown in the upper right corner if you followed the steps on the previous page.
    7. Click the Print button at the top of the screen.
  • Method Two - Use PDF Feature Included in PowerPoint 2010
  • Method Two - Use PDF Feature Included in PowerPoint 2007
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Use the PDF Feature That Is Included in PowerPoint 2010

Save PowerPoint 2010 presentations as PDF files
Save PowerPoint 2010 presentations as PDF files. © Wendy Russell

STEP TWO:

  • Method Two: Use the PDF Feature That Is Included in PowerPoint 2010
    Note - Click for a Step by Step Walkthrough with Screenshots for this method.
    1. From the ribbon, choose File > Save & Send
    2. Under the File Types section, click on Create PDF/XPS Document
    3. In the Publish as PDF or XPS dialog box, click on the Options button.
    4. In the Options dialog box, under the section heading Publish What:, click the drop down arrow beside Slides and choose Handouts.
    5. Select 3 as the number of slides to print.
    6. Click the OK button to close the Options dialog box.
    7. Back again in the Publish as PDF or XPS dialog box, navigate to the correct folder to save this file and give the file a name.
    8. Click the Publish button to create the PDF file.
    9. Using My Computer, navigate to the folder to which you saved your PDF file and open that file to check. If corrections are needed, repeat this procedure once again.

Method Two: Use the PDF Feature Included in PowerPoint 2007

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Use the PDF Feature That Is Included in PowerPoint 2007

Save PowerPoint 2007 in PDF format
Save PowerPoint 2007 in PDF format. © Wendy Russell

STEP TWO:

  • Method Two: Use the PDF Feature That Is Included in PowerPoint 2007
    Note - Click for a Step by Step Walkthrough with Screenshots for this method.
    1. You must first install an additional add-in for creating PDF files, as it did not come with the initial install of the program.

      Download the 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS
    2. Click on the Office button in the top left corner of the PowerPoint 2007 screen.
    3. Hover your mouse over Save As until the pop-up menu appears.
    4. Click on PDF or XPS.
    5. The Publish as PDF or XPS dialog box opens.
    6. In the Options dialog box, under the section heading Publish What:, click the drop down arrow beside Slides and choose Handouts.
    7. Select 3 as the number of slides to print.
    8. Click the OK button to close the Options dialog box.
    9. Back again in the Publish as PDF or XPS dialog box, navigate to the correct folder to save this file and give the file a name.
    10. Click the Publish button to create the PDF file.
    11. Using My Computer, navigate to the folder to which you saved your PDF file and open that file to check. If corrections are needed, repeat this procedure once again.

Method Two: Use the PDF Feature Included in PowerPoint 2010

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Your Citation
Russell, Wendy. "Print PowerPoint Handouts in PDF Format Without Showing a Date." ThoughtCo, May. 1, 2017, thoughtco.com/print-powerpoint-handouts-in-pdf-format-2767443. Russell, Wendy. (2017, May 1). Print PowerPoint Handouts in PDF Format Without Showing a Date. Retrieved from https://www.thoughtco.com/print-powerpoint-handouts-in-pdf-format-2767443 Russell, Wendy. "Print PowerPoint Handouts in PDF Format Without Showing a Date." ThoughtCo. https://www.thoughtco.com/print-powerpoint-handouts-in-pdf-format-2767443 (accessed January 24, 2018).