How to Remove Extra Spaces Between Paragraphs & Sentences

What to Know

  • Use Search and Replace in MS Word, Adobe, and other programs to find two spaces and replace them with a single space.
  • In Microsoft Word, press CTRL+H to access the find-and-replace tool.
  • In Adobe InDesign, press CTRL+F while any text frame is active to open the Find/Replace box.

This article explains how to find double spaces and replace them with single spaces using a variety of programs.

How to Replace a Double Space with a Single Space

In the program in which you're working, press the Search and Replace hotkey or its equivalent. Search for two spaces and set it to replace with a single space.

Different programs use different procedures to activate this feature:

  • Microsoft Word: Press Ctrl+H to access the find-and-replace tool.
  • Adobe InDesign: Press Ctrl+F while any text frame is active to open the Find/Replace box.
  • Adobe InCopy: Highlight text, then press Ctrl+F1 (Cmd+F1 on a Mac) to insert that text into the Find What box.
  • LibreOffice Writer: Press Ctrl+H to activate the Find & Replace function.
  • Microsoft Visual Studio Code: Press Ctrl+Shift+F (Cmd+Shift+F on a Mac) to open the Search tool. To replace, click the down-arrow at the right of the Search box to reveal a box for replacement text. VS Code works on the currently open file or files, including if you opened a folder in the app.

Run the procedure several times, until your program advises you that no more occurrences of a double-spaced character set were found. In some situations, a manuscript may include quite a few superfluous spaces; repeating this procedure until it returns no more results clears it up across the board.

How to Remove Extra Spaces in Web Pages

HTML Code
Hamza TArkkol / Getty Images

Normally, extra spaces won't show up in web pages even if the HTML is typed with two or more spaces. However, if you've been given HTML-coded text that includes the non-breaking space character (which will show up as extra spaces on web pages) you'll need to remove those characters if you want to have only one space after periods and other punctuation. Use search-and-replace but you'll need to specify the non-breaking space character as the space to remove. Be careful, though. Non-breaking space characters may be used in other spaces where you do want the extra space.

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Your Citation
Bear, Jacci Howard. "How to Remove Extra Spaces Between Paragraphs & Sentences." ThoughtCo, Feb. 4, 2022, thoughtco.com/remove-extra-spaces-between-sentences-1079084. Bear, Jacci Howard. (2022, February 4). How to Remove Extra Spaces Between Paragraphs & Sentences. Retrieved from https://www.thoughtco.com/remove-extra-spaces-between-sentences-1079084 Bear, Jacci Howard. "How to Remove Extra Spaces Between Paragraphs & Sentences." ThoughtCo. https://www.thoughtco.com/remove-extra-spaces-between-sentences-1079084 (accessed May 23, 2022).

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