How to Write a Great Graduate School Acceptance Letter

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If you've been accepted into the graduate program of your dreams, you'll need to write an acceptance letter. Follow these tips and examples to begin your academic journey.

Before Writing Your Acceptance Letter

Your graduate school applications were just the first step. Maybe you received several offers of admission, maybe not. Either way, remember to share the good news with friends and family first.

Don't forget to thank your mentors and people who wrote recommendation letters on your behalf. You'll want to maintain your academic and professional contacts as your academic career progresses.

How to Write Your Reply

Most grad programs notify applicants by email or phone, although a few still send formal letters by mail. Regardless of how you're notified, don't immediately say yes. This is especially important if the good news comes in a phone call.

Thank the caller, likely a professor, and explain that you will reply soon. Don't worry; you won't suddenly have your acceptance revoked if you don't immediately accept. Most programs give accepted students a window of a few days to a week or two to decide.

Once you've had a chance to digest the good news and considered your options, it's time to write your graduate school acceptance letter. Your reply email should be short, respectful, and indicate your decision clearly, as this writer has done: 

Dear Dr. Smith (or Admissions Committee):

I am very writing to accept your offer to enroll in the X program at [graduate university]. Thank you and I appreciate the time and consideration during the admissions process. I look forward to attending your program this fall and am excited by the opportunities that await.

Sincerely,

Rebecca R. Student

Before You Send Your Acceptance Email

As you would with any important correspondence, take the time to reread your email before you send it. Make sure it doesn't have any misspellings or grammatical errors. Once you're satisfied with your acceptance letter, send it.

If you've been accepted into more than one grad program, you've still got homework. You'll need to write a letter declining an offer of admission to each of the programs you rejected. As with your acceptance letter, make it short, direct, and respectful.

Now go pack your bags for grad school!

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Your Citation
Kuther, Tara, Ph.D. "How to Write a Great Graduate School Acceptance Letter." ThoughtCo, Aug. 19, 2017, thoughtco.com/sample-email-accepting-graduate-program-admission-1685885. Kuther, Tara, Ph.D. (2017, August 19). How to Write a Great Graduate School Acceptance Letter. Retrieved from https://www.thoughtco.com/sample-email-accepting-graduate-program-admission-1685885 Kuther, Tara, Ph.D. "How to Write a Great Graduate School Acceptance Letter." ThoughtCo. https://www.thoughtco.com/sample-email-accepting-graduate-program-admission-1685885 (accessed January 19, 2018).