Set Up New Document in Microsoft Word for Use With Certificate Template

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Preparing a Microsoft Word Document for a Certificate Template

Document Setup in Word for Certificate
Before inserting the graphic template for your certificate you need to set up your page with the right orientation, margins, and text wrap settings. Jacci Howard Bear

There are plenty of opportunities to use certificates in school and business. Once you learn how to use certificate templates, you'll be able to produce a professional looking certificate in almost no time. Microsoft Word comes with some certificate templates, but you may prefer to use one of the many templates that are available online. The instructions in this tutorial assume a horizontal template, and they use the default ribbon layout in Word 2010. If you've customized the ribbon and tools, then you may have to adjust these instructions accordingly.

Set the Document to Landscape Orientation 

By default, Word usually opens with a letter-size page in portrait orientation. If your default is not set to letter size, change it now. Go to the Page Layout tab and select Size > Letter. Then change the orientation by selecting Orientation > Landscape.

Set the Margins

The default margins in Word are typically 1 inch all around. For a certificate, use 1/4-inch margins. In the Page Layout tab, select Margins > Custom Margins. Set the Top, Bottom, Left and Right margins to 0.25 inches in the dialog box.

Note: If you prefer, you can do all of the above from the Page Setup dialog box. Go to the Page Layout tab and click the arrow at the bottom of the Page Setup section of the ribbon.

Insert Picture

Insert the PNG format certificate template that you selected for this tutorial by going to the Insert tab and selecting Picture.

In the Insert Picture window, navigate to the folder and select the certificate image. Then, click on Insert button. You should now see the template filling most of the page.

Wrap Text

In order to add text on top of the certificate image, you must turn off any text wrap by going to Picture Tools: Format tab > Wrap Text > Behind Text. Save the document and save it periodically as you work on the certificate. Now you're ready to start personalizing the certificate by adding a name and description.