10 Basic Tips and Tricks for Google Keep

01
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How to Get Started with Note-taking Using Google Keep

Google Keep
Google Keep. Google Keep

Google Keep is a free tool for capturing and organizing text such as memos or notes, images, audio, and other files into one place. It can be seen as an organizational or sharing tool as well as a note-taking tool for home, school, or work. 

Get ideas for how Google Keep could help you get more done, by looking through these slides.

Hundreds of thousands of users choose Google Keep because it integrates with other Google apps and utilities you may already use in Google Drive, such as Google+ (social site) and Gmail.

You may also be interested in: 

02
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Quickly Download the Free Google Keep App for Android or Chrome

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Download the Google Keep App in the Google Play Store. (c) Screenshot by Cindy Grigg, Courtesy of Google

Google Keep is available for web or mobile at these popular app marketplaces:

You can also find third-party apps for bringing Google Keep to desktops, such as the App for Google Keep by Robert Kelly from the Mac App Store.

Keep in mind, functionality varies in each app.

03
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Sign In to Google Drive to Find Google Keep for Web

Google Drive Logo
Google Drive Logo. (c) Courtesy of Google

Your Google Drive account should include access to the online Google Keep app.

Login then look in the upper right for the 9-square apps icon then select More (and Even More). Scroll down to find the Google Keep app.

Or, simply go to Keep.Google.com.

04
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Customize Note Color in Google Keep

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Assign a Note Color in Google Keep. (c) Screenshot by Cindy Grigg, Courtesy of Google

Think of notes as loose piece of paper. Google Keep is simple and does not offer folders for organizing those notes.

Instead, color code notes for easier access. Do this by clicking the painter's palette icon associated with a given note.

05
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Create Notes in 4 Dynamic Ways Using Google Keep

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Variety of Note Types in Google Keep. (c) Screenshot by Cindy Grigg, Courtesy of Google

Create Google Keep notes a few different ways:

  • Typing or keyboard
  • Some devices allow handwriting with a stylus
  • Audio / Speaking / Speech to Text
  • Image to Text (Optical Character Recognition) 
06
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Create a Checkbox To-do List in Google Keep

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Create a Checkbox List in Google Keep. (c) Screenshot by Cindy Grigg, Courtesy of Google

In Google Keep, you decide whether a note is going to be made up of text or a list before starting a note (though you may be able to change this later by selecting a note's triple dots then Show or Hide Checkboxes).

To create a list, select the New List icon (with three bullet points and horizontal lines representing list items).

07
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Attach Images or Files to Google Keep

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Add Files as Attachments in Google Keep. (c) Screenshot by Cindy Grigg, Courtesy of Google

Attach an image as a Google Keep note by selecting the icon with a mountain and a dot for the sun or moon. 

From my Android device, I had the option of capturing an image from my camera.

08
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Record Audio or Spoken Notes in Google Keep

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(c) Recording Audio Notes in Google Keep. (c) Screenshot by Cindy Grigg, Courtesy of Google

The Android version of Google Keep also lets you capture audio notes, which is particularly useful in business meetings or academic lectures, but the applications do not end there.

The microphone icon begins and ends the recording. I was not able to find a way to transcribe that audio into written text.

09
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Turn Photo Text to Digital Text (OCR) in Google Keep

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Converting an Image to Text with Google Keep. (c) Screenshot by Cindy Grigg, Courtesy of Google

From my Android tablet, I was able to take a picture of an audiobook I was interested in looking up later. 

Thanks to Optical Character Recognition (OCR), the words on the cover were converted to text, which could be useful in a lot of circumstances, including shopping, creating citations or references for research, and sharing with others.  

10
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Set Time Triggered Alerts in Google Keep

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Location Based Reminder in Google Keep. (c) Screenshot by Cindy Grigg, Courtesy of Google

Need to set a traditional reminder based on time? Select the small clock icon in the upper right of the interface. You will also see an option for location-based reminders, which I mention in more detail in my intermediate Google Keep tips list.

11
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Sync Notes Across Devices in Google Keep

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Sync Google Keep Across Several Devices. (c) Screenshot by Cindy Grigg, Courtesy of Google

Sync across devices and your web and mobile versions of Google Keep. This is important for keeping all those notes and reminders straight, but also ensures you have backup.

Ready for more?

 

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Grigg, Cindy. "10 Basic Tips and Tricks for Google Keep." ThoughtCo, Oct. 28, 2016, thoughtco.com/tips-and-tricks-for-google-keep-2511794. Grigg, Cindy. (2016, October 28). 10 Basic Tips and Tricks for Google Keep. Retrieved from https://www.thoughtco.com/tips-and-tricks-for-google-keep-2511794 Grigg, Cindy. "10 Basic Tips and Tricks for Google Keep." ThoughtCo. https://www.thoughtco.com/tips-and-tricks-for-google-keep-2511794 (accessed January 22, 2018).