Tips for Preparing Customer Invoices

Billing Arts and Crafts Customers

A fundamental of owning any type of business is preparing customer invoices. If you're a new arts and crafts business owner, you may be unsure about how to prepare one that looks professional and provides all the payment information your customer needs. Find out the basic information you should include on each customer invoice. Learn how to prepare a manual invoice. Use QuickBooks? Find out how to organize your customer and jobs.

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Invoice Header. Maire Loughran

A fundamental of owning any type of business is preparing customer invoices. If you're a new arts and crafts business owner, you may be unsure about how to prepare one that looks professional and provides all the payment information your customer needs. This three part article provides your customer invoicing basics including an invoice template you can copy for your own arts and craft business.

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How to Prepare a Handwritten Customer Invoice

Preparing a Hand-Written Customer Invoice Template. Maire Loughran

If your arts and crafts business is small or you sell just a few high-price items each month, you may feel it’s not worth the effort or expense to buy accounting software or spreadsheet software to prepare computerized invoices. In addition, if you are at a craft show or a similar type of venue, you probably won’t want to go through the hassle of bringing along your printer so you can prepare a computerized invoice for each sale. This article walks you through how to handwrite customer invoices.

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QuickBooks Customer Types

QuickBooks Customer List Type.
If you use QuickBooks to invoice your arts and crafts customers, this article shows you how to use Customer Type Lists to organize your customers. For example, if you want to know which of your customers are located in a specific geographic area, a type list will quickly provide this information. It's a lot easier than rustling through paper copies of customer invoices to find details about your customers

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Setting Up a Tailored QuickBooks Customer Type

QuickBooks Customer List Type.

QuickBooks has preset customer types ready for use. However, you can also set up your customer type list in a way that Now you are ready to categorize your customers into lists that make sense for your particular arts or crafts business. For example, you can use a Customer Type list organize your arts and crafts customers into those who purchased from you at craft shows versus your website customers.

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Setting Up QuickBooks Job Types

QuickBooks Job Types.

Job types is another QuickBooks method organizing your customer base by grouping similar customer or jobs together. For example, if you sell artwork to both residential and commerical customers, you can organize your customer base using that criteria. Taking this one step further, you can then organize your jobs by separating your customers that buy paintings versus sculptures.

Using this info, you can run reports to provide timely and relevant information about which type of customer or job is the most profitable.

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Useful Customer Invoice Resources

  • Manually prepare customer invoices using a multi-part invoice book: 2-part carbonless forms for invoicing customers. The original is white with a canary colored duplicate.
  • Inexpensive stand-along invoicing software: Comes with a variety of pre designed invoice styles and formats. Enter customer names, products and prices only once. Another great feature, it has easy-fill typing so you just have to enter the first few letters and the program remember the rest. Plus you can import your logo and print on plain paper or letterhead.
  • Personalized self inking address stamp: Stamp your arts and crafts company name and address on the customer copy of generic multi-part invoices.