3 Ways to Write and Post Your Blog Using Microsoft Office

Take Advantage of Integration with WordPress, Blogger, and More

Blogger using laptop
Fred Froese/Digital Vision/Getty Images

Writing your blog post in Microsoft Office, then posting directly to Blogger, WordPress, TypePad, Windows Live Spaces, SharePoint, or other platforms lets you enjoy the Word interface.

One word of caution: If you work with a developer or site admin, please consult them first, as she or he may steer you away from this route, since Word adds a bunch of extra stuff that can make conversion to HTML for web frustrating.

Method 1: Draft in Word, Then and Copy and Paste to Your Blog Platform's Interface

This is one of the simplest ways to author in Word. Simply copy and paste your draft into your blog platform's editing interface.

If it doesn't play nice, copy and paste to an environment that will take out most of the extra stuff Word puts in, such as Google Docs or Notepad, then try pasting that into your blog platform's editing interface.

If this still gives you trouble, consider these other methods.

Method 2: Take a Screenshot in Word and Post it as a Picture on Your Blog 

Not all tools or features available in Word will translate to your blog platform. If you need some of Word's "incoompatible formatting" to show, you could take a screenshot of Microsoft Office documents in Word, Excel, PowerPoint, and more, then post it as an image in your blog editor. 

The obvious downside is that you cannot edit the text in the image without going back into Word, so you may find this cumbersome.

Method 3: Connect Your Blog Account with Microsoft Word

Setting this up gets a tad technical, but if you prefer the Word environment for authoring, it may be worth it. 

1. Open Microsoft Word.

2. Select File or Office Button - New - Blog Post - Create.

3. Microsoft Office should then prompt you to register your blog.

This information, including username and password for your blogging account, are necessary for Microsoft Word to post to your blog account.

4. Check mark the XML-RPC box.

5. Click the Picture Options button if you want to link to an image service rather than inserting images. You can designate a Picture Provider such as Flickr, where you may have images saved in an account.

6. Click OK when you’re ready for Microsoft Office to attempt an initial sign-in to your account. If registration is not successful, you may need to go back and try the previous steps again.

You May Need to Also Associate Microsoft Word with Your Blog Account

You may need to enable settings depending on your blog platform, which should be similar to this example for WordPress at the time of this writing.

Go to Admin or Dashboard - Settings - Writing - Remote Publishing. Fill out any relevant information.

How to Post to Multiple Blogs Via Microsoft Word

You can add as multiple blogs, even if they are housed on the same service site. Find a list of all blogs building in the Blog Account list. Or, click Manage Accounts to view a list.

How to Designate a Default Blog for Word to Integrate With

You will need to keep an eye on which blog is your default blog.

It is indicated by a little check mark next to it in the list. You can opt for any of your added blogs to be the default.

How to Write, Publish, Draft, or Edit Blog Posts in Microsoft Office

Writing in the blog mode of Word is much more streamlined, meaning you will notice the reduced number of tools.

That said, it likely offers more features, and in a format you may be more used to, than your blog’s editor screen.

  • To post the blog entry you have written, select Blog Post – Publish. Note that, in later versions of Word, you can also select File – Share – Post to Blog.
  • To save the post as a draft, select Blog Post – Publish as Draft (use arrows to change from Publish, the default).
  • To edit a post, select Blog Post - Open Existing - Select the post - OK.

How to Set Up and Post to Your Blog’s Categories

Your blog may have categories already set up, which you should be able to see by clicking the Insert Category button.

This is also where you can add categories to your blog. If this does not work between Word and your blog platform, you may need to contact your blog platform provider.

Save as a Document to Create Backups of All Your Blog Posts

Sometimes things go wrong in the blogosphere. Posting through Microsoft Office, you can quickly save what you’ve written just like any other document. This is a great way to create a copy of all the hard work you’ve put into your blog!

After you post to your blog, you can select File or Office Button – Save As to save your post as a document as well.

Happy blogging!